How to Add a Logo to QuickBooks Invoice

To add a logo to a QuickBooks invoice, open your invoice template settings, upload your logo file, and adjust its placement so it appears professionally on every invoice. This reinforces your brand identity and builds trust with your clients, as it makes your documents look polished and consistent.

Prepare Your Logo File

Before uploading your logo, make sure the file is in the correct format and optimized for clarity.

• File formats supported: JPEG, PNG, GIF, BMP
• Size recommendation: Keep it under 1 MB for faster upload
• Design tip: Use a high-resolution logo with a transparent background for a clean look

Access Invoice Template Settings

1. Log in to QuickBooks Online.
2. Go to the top-right corner and click the Gear icon ⚙️.
3. Under Your Company, select Custom Form Styles.
4. Choose the invoice template you want to edit or create a new one.

Upload Your Logo

1. In the invoice template editor, click the + Add your logo option.
2. Browse your computer and select the logo file you prepared earlier.
3. Once uploaded, QuickBooks automatically places the logo at the top of the invoice.

Adjust Logo Placement

QuickBooks lets you preview and reposition your logo.

• Check how it looks in the invoice preview window.
• If it appears stretched or blurry, try re-uploading a smaller or higher-resolution file.
• You can switch to another template style to see different logo placements (centered, left-aligned, etc.).

Save and Apply the Template

Once satisfied with the appearance:

1. Click Done to save the changes.
2. The updated invoice template with your logo will now apply to all invoices created with that template.
3. Send a test invoice to yourself to ensure the logo displays correctly in emails and PDF exports.

Bonus Tip: Enhance Branding with DepositFix and QuickBooks Integration

Adding your logo is a strong first step, but you can take your invoicing to the next level when you integrate DepositFix with QuickBooks. With this integration, your invoices not only carry your logo but also connect seamlessly to your CRM and payment forms. This means:

• Payments collected through DepositFix automatically sync with QuickBooks.
• You can maintain brand consistency across all customer-facing documents and payment experiences.
• Since DepositFix allows you to fully customize forms and payment pages, your customers will see the same logo, colors, and branding from the moment they receive an invoice to the moment they pay.

This creates a frictionless, branded experience that strengthens customer trust and makes your business look more professional.