How to Delete a Deposit in QuickBooks

To delete a deposit in QuickBooks, open the Bank Deposit section, locate the specific entry, and remove it to keep your records accurate. Sometimes deposits are duplicated, entered into the wrong account, or recorded with the wrong customer details

Open QuickBooks and Access the Bank Deposit Section

Log in to your QuickBooks Online account. From the left-hand navigation panel, select + New and then click Bank Deposit. This is where all your recorded deposits are stored.

Example: If you deposited a $1,000 client payment twice, you’ll find both deposits listed here.

Locate the Deposit You Want to Delete

Scroll through your deposits or use the search filters to quickly find the one you need. You can filter by date, bank account, or payment method.

Tip: Double-check details like the date, customer, and amount to make sure you’re targeting the correct deposit. Deleting the wrong one can cause reconciliation issues.

Open the Deposit Details

Click on the deposit line to open the full transaction details. Here you can see which payments were included, the account it was deposited to, and any memo or notes attached.

Example: If the deposit was made to the wrong bank account, you’ll see the error here.

Delete the Deposit

At the bottom of the transaction screen, click More (located on the toolbar) and select Delete. QuickBooks will ask you to confirm your action. Click Yes to proceed.

Important: Deleting a deposit permanently removes it from your records. If you need to keep a trail but adjust the deposit, consider editing it instead of deleting.

Review and Reconcile Your Accounts

After deleting the deposit, review your bank register or run a Deposit Detail report to confirm the transaction has been removed. If the deposit was already reconciled, you may need to redo part of the reconciliation to keep your records balanced.

Example: If you mistakenly deleted a reconciled deposit, QuickBooks will flag a discrepancy the next time you try reconciling.

Common Scenarios for Deleting Deposits

• Duplicate entry: Deposit was entered twice.
• Wrong customer/payment: The payment was attributed to the wrong client.
• Wrong bank account: The deposit was recorded in the wrong account.

Bonus Tip: Keep Your Payments Synced with DepositFix

If you collect payments online, tools like DepositFix can integrate with QuickBooks to automatically sync payments and deposits. This reduces the chances of manual errors, duplicate deposits, or misapplied payments. With DepositFix, your customer transactions flow directly into QuickBooks, saving time and keeping your books error-free.