How to Delete a Reconciliation in QuickBooks Online

To delete a reconciliation in QuickBooks Online, you need to either undo the entire reconciliation period using QuickBooks Online Accountant or manually unreconcile individual transactions through the account register. The method you choose depends on whether you have Accountant access.

Export the Reconciliation Report

Before making changes, always save a copy of the reconciliation you plan to undo.

1. In QuickBooks Online, go to Accounting → Reconcile.
2. Click History by account.
3. Select the account and period you need.
4. Choose View report, then Print or Export the reconciliation report.

This ensures you have a record of the reconciliation’s ending balance, statement date, and adjustments. If you make changes, you’ll be able to compare results and provide documentation to your accountant.

Decide Which Method to Use

There are two main ways to undo a reconciliation:

• Undo the entire reconciliation period – available only if you have QuickBooks Online Accountant.
• Manually unreconcile transactions one by one – available to all QuickBooks Online users.

Choose the method depending on whether you need to fix the whole reconciliation or just a few transactions.

Undo a Full Reconciliation (QuickBooks Online Accountant)

If you have Accountant access, you can reverse an entire reconciliation with just a few clicks:

1. Go to Accounting → Reconcile.
2. Select History by account.
3. Locate the reconciliation you want to undo.
4. In the Action column, click Undo.
5. Confirm by selecting Yes → Undo again.

All transactions in that period are now marked as unreconciled, and you can fix the errors before reconciling again.

Example: If you reconciled July but accidentally included August’s payments, undoing July clears it out completely. You can then re-enter the correct July statement details and reconcile again with accurate transactions.

Manually Unreconcile Transactions (All Users)

If you don’t have Accountant access, you’ll need to unreconcile transactions individually:

1. Go to Accounting → Chart of Accounts.
2. Find the account and click View register.
3. Locate the transaction you want to unreconcile.
4. In the checkmark column, click the R until the box is blank.
   
   • “R” = Reconciled
   • “C” = Cleared
   • Blank = Unreconciled
5. Select Save.

Repeat these steps for every transaction you need to undo.

Tip: Use the Filter option in the register to quickly find reconciled transactions by date or type.

Correct Errors in Transactions

Undoing reconciliations is only part of the process. Next, fix the mistakes that caused the issue:

• Adjust incorrect amounts or dates.
• Reassign payments to the correct invoices.
• Fix duplicate transactions by deleting or merging them.
• Update deposits that were grouped incorrectly.

For example, if a $5,000 client payment was dated August but got reconciled in July, unreconcile it, change the date to August, and reconcile both months correctly.

Reconcile Again

Once corrections are complete, you’ll need to re-run the reconciliation:

1. Go to Accounting → Reconcile.
2. Select the account and enter the Ending balance and Ending date from your bank statement.
3. Match transactions carefully and confirm that the Difference is $0.00.
4. Save the new reconciliation report.

Always check your Profit and Loss and Balance Sheet afterward to ensure reports are accurate.

Bonus Tip: Use DepositFix with QuickBooks for Cleaner Reconciliations

Reconciliations often get messy when payments are entered manually or grouped incorrectly. With DepositFix integrated into QuickBooks, customer payments flow automatically into your accounting system with the correct details attached to invoices.

That means:

• No more missing transactions during reconciliation.
• Payments always match the right customer and invoice.
• Less time spent fixing errors or undoing reconciliations.

DepositFix automates the payment-to-reconciliation process and helps you keep your books accurate and your reconciliation process stress-free.