5 Best Invoicing Software that Integrates with QuickBooks

Handling invoices shouldn’t feel like herding paperwork across three different systems and hoping everything lands in the right place. If you already use QuickBooks to manage your accounting, then choosing invoicing software that integrates smoothly with it is the simplest way to keep your billing accurate, automated, and headache-free. 

Using online invoicing software lets businesses get from invoice‑sent to paid in days, on average, saving 9 hours per week on manual invoicing tasks. The right tool can help you create professional invoices in seconds, track payments, send reminders, and sync all of that directly into QuickBooks, so your books stay clean without manual entry.

But not every invoicing platform plays nicely with QuickBooks, and some offer far more useful features than others. In this guide, we’ll walk through five of the best invoicing software solutions that integrate seamlessly with QuickBooks. Whether you run a service-based business, manage multiple projects, or need recurring billing, you’ll find an option that fits your workflow and keeps your cash flow moving without chaos.

Key Takeaways

• Integrating your invoicing software with QuickBooks eliminates manual data entry and reduces accounting errors.
• Automated billing, recurring invoices, and payment reminders help businesses get paid faster and maintain healthy cash flow.
• Choosing the right software ensures seamless synchronization of invoices, payments, and customer data across systems.
• Features like customizable invoices, multi-currency support, and reporting dashboards enhance professionalism and financial visibility.
• DepositFix stands out as a top solution for its ease of use, automation capabilities, and robust QuickBooks integration.

Why Businesses Look for an Invoicing Software that Integrates with QuickBooks

When a company is already using QuickBooks for accounting, it makes sense to choose an invoicing platform that connects directly with it. Integrating both tools keeps financial data aligned, eliminates repetitive tasks, and maintains an accurate record of billing activity. This allows the business to move faster, stay organized, and reduce friction between finance and operations. Invoicing software that integrates with QuickBooks:

• Avoids manual data entry and reduces human errors: Instead of typing the same customer and invoice details into two different systems, the invoicing software can automatically push data into QuickBooks. This minimizes duplicated work and cuts down on mistakes that happen when information is entered by hand.
• Keeps invoices, payments, and accounts in sync automatically: Every time an invoice is sent, paid, or updated, the changes reflect instantly in QuickBooks. This ensures the accounting team always has accurate, up-to-date records without needing to chase down missing numbers or outdated information.
• Speeds up billing and helps businesses get paid faster: Integrated invoicing tools often include features like automated reminders for overdue payments, online payment links, and recurring invoices. These features help shorten payment cycles, improve cash flow, and reduce the time spent chasing unpaid invoices.
• Gives real-time visibility into revenue and cash flow: Because all invoicing activity is synced with QuickBooks, finance teams can quickly see what’s been billed, what’s outstanding, and what has been paid. This helps business owners make informed decisions about budgeting, spending, and forecasting.
• Makes bookkeeping and end-of-month reconciliation much easier: With data already aligned, accountants don’t have to spend hours matching payments to invoices or fixing inconsistencies. The integration simplifies month-end and year-end financial tasks, improving accuracy and freeing up time for higher-value work.

5 Best Invoicing Software that integrates with QuickBooks

Let’s take a look at the 5 best invoicing software that integrates with QuickBooks.

DepositFix

DepositFix is built to make invoicing and payment collection easier for businesses that use QuickBooks. It lets you send invoices, accept payments online, automate recurring billing, and sync everything into QuickBooks without manual work. It’s especially helpful for service teams and subscription-based businesses that need smooth and accurate bookkeeping.

Key Features:

• Two-way sync with QuickBooks to avoid manual entry
• Automated recurring invoicing and subscription billing
• Customizable payment pages and branded invoice forms
• Real-time payment tracking and reporting
• Works across CRM and accounting workflows so finance and sales stay aligned

Invoiced

Invoiced focuses on automating accounts receivable processes. It helps companies send invoices, manage collections, and get paid faster, while QuickBooks handles accounting on the backend. It’s ideal for businesses with growing billing volume.

Key Features:

• Automatic syncing of invoices and payments with QuickBooks
• Recurring billing and installment plan support
• Customer self-service payment portal
• Automated payment reminders and follow-up messages
• Forecasting tools to monitor expected revenue and cash flow

Method CRM

Method CRM is a CRM platform that tightly integrates with QuickBooks. It extends invoicing and lets sales and support teams create and update invoices without touching QuickBooks itself. Best for businesses that want CRM + invoicing connected to accounting.

Key Features:

• Real-time two-way sync with QuickBooks customer and invoice data
• No-code workflow automation for custom billing processes
• Unified customer records combining sales history and billing info
• Works with both QuickBooks Online and Desktop
• Customizable templates, forms, and user access controls

BigTime

BigTime is designed for professional services firms that bill based on time and projects. It tracks time, expenses, and budgets, and then generates invoices that sync directly to QuickBooks to simplify billing and reconciliation.

Key Features:

• Time and expense tracking linked to billable work
• QuickBooks Online and Desktop integration
• Project-based invoicing and rate management
• One-click invoice creation from project data
• Reporting dashboards showing project and revenue performance

Recur360

Recur360 focuses on automating recurring billing for businesses with repeat customers. It reduces the need for manual invoicing, as it generates invoices and collects payments automatically on a schedule, while syncing everything into QuickBooks.

Key Features:

• Recurring invoices and automated payment processing
• Full QuickBooks synchronization for invoices and receipts
• Automated late fee, reminder, and collections workflows
• Multi-currency and flexible billing item setup
• Dashboard for managing subscription and customer renewal cycles

What Features to Look for when Choosing an Invoicing Software that Integrates with QuickBooks

When choosing invoicing software that connects with QuickBooks, the goal is to streamline the entire billing cycle from sending invoices to recording payments. The right tool should reduce manual work, prevent errors, and give your team full visibility into cash flow. Instead of juggling two systems, both should work together in real time.

• Direct, real-time sync with QuickBooks: The software should automatically push invoice, customer, and payment data into QuickBooks without exporting or importing files. This ensures bookkeeping always stays accurate and up to date.
• Automatic invoice and payment updates: When a customer pays an invoice or when an invoice is edited, the updates should reflect instantly in QuickBooks. This removes the need for manual reconciliation and prevents missed or duplicated entries.
• Support for recurring billing and subscriptions: If your business charges customers on a repeating schedule, look for tools that can automate recurring invoices, renewals, and auto-payments. This eliminates repetitive administrative work.
• Online payment options for customers: The invoicing software should allow customers to pay directly from the invoice using credit card, ACH bank transfer, or other payment methods, making it easier for them to pay faster.
• Customizable invoice design and branding: Your invoices should look professional and match your brand. Look for tools that let you customize layouts, colors, logos, and messaging without coding.
• Automated reminders and follow-up messages: To reduce late payments, the software should send overdue reminders automatically. This helps maintain steady cash flow without your team needing to chase customers manually.
• Simple reporting and financial visibility: The software should give insight into outstanding invoices, paid invoices, customer balances, and cash flow trends, so you can make informed business decisions.
• Compatibility with both QuickBooks Online and Desktop: Not every business uses the cloud version of QuickBooks. Make sure the invoicing tool you choose supports the version you’re using today.
• Clear and predictable pricing: Transparent pricing avoids surprises. Look for tools that clearly outline subscription costs, transaction fees, and any extra charges for features, users, or payment processing.

Why DepositFix Is Considered the Best Invoicing Software with QuickBooks Integration

DepositFix stands out as the top invoicing software that integrates with QuickBooks because it combines ease of use, powerful automation, and seamless integration. Unlike traditional invoicing tools, DepositFix streamlines your entire payment and accounting workflow, saving businesses both time and money while reducing errors. Its features are designed to meet the needs of modern businesses, whether you handle one-time payments or recurring subscriptions.

Key reasons DepositFix is considered the best include:

• Seamless QuickBooks Integration: Automatically syncs invoices, payments, and customer data, ensuring your accounting records are always accurate.
• Automated Billing and Payments: Supports recurring invoices, subscription management, and automated reminders, reducing the need for manual follow-ups.
• Customizable Workflow: Allows businesses to tailor how payments and invoices are processed, mapped, and recorded in QuickBooks.
• Mobile-Friendly Platform: Manage invoices and track payments on the go, giving business owners flexibility and real-time visibility.
• Enhanced Financial Visibility: Provides dashboards and reports that help you understand cash flow, outstanding payments, and customer activity at a glance.

With DepositFix, businesses can simplify invoicing, get paid faster, and maintain a smooth financial workflow. Book a demo today to see how DepositFix can transform your invoicing process.

Conclusion

Choosing the right invoicing software that integrates seamlessly with QuickBooks can transform the way your business handles billing and payments. The tools we’ve explored in this guide, DepositFix, Invoiced, Method CRM, BigTime, and Recur360, each offer unique strengths, from automated recurring billing to project-based invoicing and CRM-driven workflows. With a solution that aligns with your business needs, you can reduce manual entry, minimize errors, improve cash flow, and gain real-time visibility into your financial health.

Among these options, DepositFix stands out for its seamless integration, automation capabilities, and user-friendly platform, making it an excellent choice for businesses of all sizes. Whether you handle one-time payments, subscriptions, or complex workflows, DepositFix simplifies the entire invoicing process while keeping your QuickBooks data accurate and up to date.

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