How to Create a Roofing Invoice

To create a roofing invoice, list your labor, materials, and service details clearly so clients understand the total cost. A well-structured invoice helps roofing contractors get paid faster, avoid disputes, and maintain accurate records for future jobs.

Include Business and Client Information

Start your roofing invoice with the essential business and customer details to ensure both parties are properly identified.

Your roofing invoice should include:

• Your business name, logo, and contact details (address, phone number, email)
• Client’s name and contact information
• Invoice number for tracking and record-keeping
• Invoice date and payment due date

Example:

Including this information prevents misunderstandings and helps you maintain professional records for accounting and taxes.

Add a Detailed Description of Roofing Services

List every service you provided so your client can see what they are paying for. Be clear and itemized to avoid disputes.

Example services might include:

• Roof inspection and assessment
• Removal of old roofing materials
• Installation of new shingles or tiles
• Gutter repair or replacement
• Clean-up and debris removal

Each service should include:

• A description of the work
• Quantity or hours worked
• Unit price or hourly rate
• Total cost per service

This level of detail shows transparency and builds trust with clients.

Include Material Costs and Labor Charges

Break down your materials and labor separately to clarify what portion of the total cost goes where.

Materials may include:

• Shingles or roofing tiles
• Nails, sealant, underlayment
• Flashing and vents

Labor charges can be based on:

• Hourly rates for workers
• Fixed rates for roofing projects

Example:

Add Taxes, Discounts, and Additional Fees

Be sure to include all applicable sales taxes, permit fees, and discounts if offered.
If your state or local laws require specific roofing permits, note them clearly.

Example calculation:

Specify Payment Terms and Methods

Make payment expectations clear so clients know when and how to pay you.

Include:

• Payment due date (e.g., “Payment due within 14 days”)
• Accepted payment methods such as ACH transfers, credit/debit cards, or checks
• Late payment penalties (e.g., “A 2% fee applies to payments received after 15 days”)

Transparent terms reduce disputes and encourage timely payments.

Add a Thank-You Note or Warranty Information

A professional roofing invoice often includes a short note thanking the client for their business. You can also include warranty details or maintenance advice.

Example:

Thank you for choosing Apex Roofing Solutions. Your new roof is covered under a 10-year workmanship warranty. Please contact us for any future maintenance needs.

This personal touch leaves a lasting impression and encourages repeat business.

Create Roofing Invoices Instantly with DepositFix

If you want to simplify the process, you can use DepositFix’s free roofing invoice generator. It helps roofing contractors and service-based businesses:

• Create and customize invoices with your logo and branding
• Automatically calculate totals, taxes, and discounts
• Send invoices directly to clients and track payments in one dashboard
• Accept ACH, debit, and credit card payments securely

You can generate your roofing invoices in minutes, no technical setup or design skills required.