How to Write a Plumbing Invoice

To write a plumbing invoice, include all essential details, your business info, customer details, services performed, and material costs. A clear, itemized plumbing invoice helps avoid confusion, ensures timely payments, and strengthens client trust. Adding payment terms, taxes, and warranty notes makes your invoices more professional and legally compliant.

Include Your Business Information

Add your business details at the top of the invoice. This establishes credibility and ensures the client knows who the invoice is from.

Your header should include:

• Business name and logo
• Contact details (address, phone number, and email)
• License number (if applicable)
• Invoice date and unique invoice number

Example:

Add Customer Information

Include your client’s full name, service address, and contact details. This helps avoid confusion, especially if you handle multiple projects at different sites.

Example:

List Plumbing Services Provided

Itemize all the services you performed. Be specific, list each task separately along with the labor hours and cost. This transparency builds trust and minimizes payment disputes.

Include Material Costs

In plumbing jobs, materials often make up a significant portion of the total cost. Create a separate section for materials used and clearly state whether markup is applied.

Add Taxes and Additional Charges

Include any applicable sales tax, disposal fees, or emergency service fees. Make sure you comply with local tax regulations.

Example:

Outline Payment Terms

Specify payment methods, due dates, and late payment policies to ensure timely payments.

Include details like:

• Payment due date: e.g., “Payment due within 14 days of invoice date.”
• Accepted payment methods: Credit card, bank transfer, check, etc.
• Late fees: e.g., “A 2% interest fee applies to overdue invoices.”

Example:

Add Notes or Warranties

Use the final section to add any warranty information, follow-up service notes, or a short thank-you message. This enhances professionalism and strengthens customer relations.

Example:

“Thank you for choosing BluePipe Plumbing! All repairs come with a 6-month workmanship warranty. Please contact us for any issues during this period.”

Save and Send the Invoice

Export your invoice as a PDF or use invoicing software to send it electronically. Always keep a digital copy for record-keeping and tax purposes.

Tip: Use professional invoicing tools to automate invoice numbering, track payments, and send payment reminders.

Create Plumbing Invoices with DepositFix

DepositFix helps plumbing businesses simplify their invoicing and payment process. With DepositFix's free invoice generator, you can:

• Generate and send branded plumbing invoices automatically
• Accept secure payments via credit card, debit card, or ACH transfer
• Integrate with your existing CRM or accounting tools for real-time tracking
• Get instant payment notifications and manage client records easily

DepositFix streamlines your invoicing so you can focus on providing great plumbing services rather than chasing payments.