Examples of Roofing Invoices and When to Use Them

A roofing invoice is a document that details the roofing work completed, materials used, labor costs, taxes, and payment terms. It serves as both a payment request and a record for accounting or future reference.

There are different types of roofing invoices depending on the project’s scope and timing. A standard roofing invoice is issued after the entire project is finished. A progress invoice is used for long-term projects, allowing contractors to bill in stages. A time and materials invoice applies when costs depend on hours worked and materials used. An estimate or pro forma invoice is sent before the job starts to outline expected expenses.

Standard Invoice

A standard roofing invoice is the most common document used for one-time roofing jobs completed in full. It provides a detailed summary of the labor, materials, and costs associated with the project. Contractors issue this invoice upon completion to formally request payment from the client.

It should include:

• Contractor and client contact information
• Invoice number and issue date
• Description of services provided
• Itemized list of materials and labor
• Taxes, fees, and total amount due
• Payment terms and due date
• Warranty or service details

Example – Standard Roofing Invoice:
Invoice #: RI-0123
Date Issued: April 10, 2025
Due Date: April 25, 2025
Contractor: Elite Roofing Co., 145 Greenfield Rd, Denver, CO
Client: Mark Thompson, 327 Willow Street, Denver, CO

Description of Work: Complete asphalt shingle roof replacement for a 2,000 sq. ft. home.

Subtotal: $6,250
Sales Tax (7.5%): $469
Total Due: $6,719

Payment Terms: Due within 15 days by check or ACH transfer.Warranty: 10-year workmanship warranty.

Final Invoice

A final invoice is issued after a project has been fully completed and approved. It summarizes all prior payments and outlines the remaining balance due before closing out the contract.

It should include:

• Contractor and client information
• Reference to prior invoices or deposits
• Total project cost
• Previous payments and outstanding balance
• Completion date and final acknowledgment
• Payment instructions

Example – Final Roofing Invoice:
Invoice #: RI-0290
Date Issued: June 12, 2025
Contractor: Apex Roofing Solutions, 99 Skyline Blvd, Austin, TX
Client: Sarah Davis, 5519 Red Maple Dr, Austin, TX

Project Summary: Metal roof installation for residential property.

Completion Date: June 10, 2025
Notes: All inspections have passed. Manufacturer’s 20-year warranty provided.

Payment Due By: June 25, 2025Payment Options: Check, bank transfer, or credit card (3% fee applies).

Progress Invoice (Milestone Billing)

A progress invoice, also known as milestone billing, is used for large or long-term roofing projects. Payments are collected in stages as certain parts of the job are completed, ensuring predictable cash flow and transparency for both contractor and client.

It should include:

• Project name and phase/milestone description
• Total project value
• Percentage of work completed
• Current milestone amount due
• Cumulative payments made
• Remaining balance and next milestone date

Example – Progress Roofing Invoice:
Invoice #: RI-1102
Date Issued: March 5, 2025
Contractor: Skyline Roof Masters, 840 Sunset Blvd, Los Angeles, CA
Client: Westview Apartments, 19 Crestwood Ln, Los Angeles, CA

Project: Full flat roof replacement (10,000 sq. ft.) – Total Contract Value: $95,000

Milestone: Phase 2 – Installation of waterproof membrane (40% project completion)

Work Completed:

• Removal of old roofing layers
• Installation of insulation board
• 40% membrane installation complete

Payment Due: March 15, 2025Next Milestone: Roof flashing and inspection – scheduled for March 25, 2025

Recurring Invoice

A recurring roofing invoice is ideal for ongoing service agreements such as routine maintenance, cleaning, or seasonal inspections. It ensures predictable billing for repeat services, often automated on a monthly or quarterly basis.

It should include:

• Service frequency and duration
• Description of recurring service
• Fixed or per-visit rate
• Payment terms and due dates
• Termination or renewal clauses

Example – Recurring Roofing Invoice:
Invoice #: RI-4021Issue Date: May 1, 2025Billing Cycle: Monthly (May 2025)Contractor: RoofCare Maintenance LLC, 321 Harbor Ave, Seattle, WAClient: North Bay Shopping Center, 701 Ocean Blvd, Seattle, WA

Subtotal: $400
Sales Tax (8.9%): $35.60
Total Due: $435.60

Payment Terms: Auto-debited on May 5, 2025.Contract Duration: 12 months (renewable).Next Invoice: June 1, 2025.

Repair/Service Invoice

A repair or service roofing invoice is used for small, one-time jobs like leak repairs, flashing replacement, or emergency patchwork. It focuses on the immediate problem and documents the exact labor and materials used.

It should include:

• Description of the issue and repair performed
• Labor hours and rates
• Materials used and quantities
• Service date and completion time
• Payment terms and methods

Example – Repair Roofing Invoice:
Invoice #: RI-5532
Date Issued: August 22, 2025
Contractor: FastFix Roofing, 882 Riverbend St, Atlanta, GA
Client: Emily Parker, 214 Oakwood Ct, Atlanta, GA

Service Description: Leak repair above living room area due to damaged flashing.

Subtotal: $255
Emergency Service Fee (same-day): $100
Sales Tax (6%): $21.30
Total Due: $376.30

Payment Terms: Due upon completion (paid via card on-site).Warranty: 6-month repair warranty.

Deposit/Advance Payment Invoice

A deposit or advance payment invoice secures the client’s commitment and covers upfront material or labor costs before work begins. It’s usually a percentage of the total project cost.

It should include:

• Project overview and total estimate
• Deposit amount or percentage required
• Due date and payment method
• Deduction note for final billing
• Start date and project duration

Example – Deposit Roofing Invoice:
Invoice #: RI-7033
Date Issued: February 5, 2025
Contractor: Summit Roofing Pros, 980 Ridgeview Dr, Charlotte, NC
Client: Lucas Construction Group, 48 Elm Street, Charlotte, NC

Project: Roof replacement for a 3,500 sq. ft. warehouse.
Total Project Estimate: $42,000
Deposit Required (30%): $12,600

Payment Due: February 12, 2025
Payment Method: Bank transfer or certified check.
Project Start Date: February 18, 2025
Expected Completion: March 8, 2025

Note: The deposit will be deducted from the final project invoice.

Time and Material Invoice (T&M Billing)

A time and material roofing invoice is used when project costs can’t be predetermined, such as in emergency repairs or unpredictable conditions. Clients are billed based on actual hours worked and materials used.

It should include:

• Labor hours and hourly rates
• Material details and prices
• Additional equipment or disposal fees
• Payment due date
• Notes explaining cost variations

Example – Time & Material Roofing Invoice:
Invoice #: RI-8804
Date Issued: July 9, 2025
Contractor: Precision Roofing Works, 520 Hillside Blvd, Chicago, IL
Client: GreenLeaf Properties, 1050 Lakeview Ave, Chicago, IL

Service Description: Urgent flat roof leak repair after storm damage.

Subtotal: $1,060
Sales Tax (7%): $74.20
Total Due: $1,134.20

Payment Terms: Net 10 days.Notes: Job completed same day; additional leak testing scheduled for July 11, 2025.

Invoicing Software vs. Traditional Templates

Using a dedicated platform brings real-time visibility into sent bills and outstanding balances. It replaces manual edits and scattered files with a single hub for billing and job records.

Automation, invoice tracking, and payment tracking

Automate repetitive steps—create, send, and remind without retyping. That reduces errors and gets payments moving faster.

Track when a document is sent, viewed, or downloaded so you time follow-ups precisely and close “I didn’t see it” objections quickly.

Document management, reporting, and analytics

Store estimates, receipts, photos, and permits together so you never hunt through email threads. Built-in reports show cycle times, outstanding balances, and job profitability.

Analytics help you spot slow payers, trim billing bottlenecks, and improve cash flow across your services.

Pulling materials, labor, and markups in a click

Many platforms import materials, labor, and markups from an estimate into an invoice with one click. That keeps line items consistent with the quote and lowers disputes.

Customizable templates preserve branding and let you scale without adding admin headcount.

• Automate sending and reminders to reduce errors.
• Track sent, viewed, and paid status for better follow-up.
• Manage documents and run reports to improve decisions.
• Enable multiple payments to speed collections.

Create Roofing Invoices for Free with DepositFix Invoice Generator

Creating professional roofing invoices doesn’t have to be complicated or expensive. With the DepositFix Invoice Generator, you can quickly create, customize, and send invoices for free, no software download or design skills required. This tool is ideal for roofers who want to save time while maintaining a polished, professional look.

How it works:

1. Enter your business and client details, including contact information and logo for branding.
2. List the roofing services or materials provided with quantities, rates, and automatic subtotal calculation.
3. Add taxes, discounts, or additional fees as needed.
4. Set the invoice number, issue date, and due date.
5. Include payment instructions, terms, or personalized notes.

Once completed, you can preview and download your invoice as a PDF or, by signing up, email it directly with a secure payment link, allowing clients to pay instantly online. DepositFix also lets you track invoice opens, send reminders for unpaid invoices, and manage all billing in one organized platform.

Start creating free roofing invoices today with DepositFix Invoice Generator and simplify your billing process while ensuring timely payments.

Conclusion

Understanding the different types of roofing invoices helps both contractors and clients. From standard invoices for straightforward projects to progress, recurring, and time-and-material invoices for larger or ongoing work, each type serves a specific purpose and ensures clear communication of costs. Detailed invoices protect the roofer legally but also build trust with clients, as they provide transparency in labor, materials, and payments. 

With the right invoice type for each project, roofing professionals can streamline billing, maintain steady cash flow, and deliver a professional, organized service experience.

FAQs

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